Office supplies and properties cost money, so it is important that there should be an effective inventory. This way, the management knows that you use the resources of the company in an efficient manner.
However, the process of doing inventory can be notoriously difficult, especially when done by someone who does not have the right experience.
If you want to make inventory more efficient, the following tips will be able to streamline the entire process.
Put labels on company properties
In NZ, labels can help in keeping track of company properties. Firms such as Unimax can help you in this department. Write the product code in these tags and then input them in the supply and property record so that finding the property later on will take much less time than usual.
Categorise office properties and supplies
Categories are your friend when trying to record office supplies. This may come in the form of a writing implement or filing supplies.
Limit access to certain office supplies
There are office supplies that have to be accessible to everyone, but there are those that are better off locked in the supply closet and can only be accessed by a few authorised personnel. You are trying to get the use of supplies under control after all.
Implement a written procedure
Having a written system in requesting for the use of certain office equipment and devices may sound very bureaucratic, but it is because it is. However, it does do the job of controlling the supply stream. It is also the best way to keep track of who used the projector or whatever device that may be damaged.
Generally, inventory is not an easy process, but if you know and do the right things, it will take you fewer hours and less effort to finish it. This is without even worrying about making big mistakes in the process.